What to include in a professional cover letter – A 6-Step Guide

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After crafting a splendid resume, how do you figure out what to include in your cover letter? What parts of your resume should be highlighted again? With more recruiters opting to read cover letters more patiently, structuring your cover letter for easy viewing might increase your chances of landing your dream job.

With recruiters implementing Applicant Tracking Systems (ATS) to assist in the screening of job candidates, your great CV may be among the less than 20% of resumes that make it to a recruiter’s desk.

According to statistics, 75 percent of large enterprises and hiring professionals prefer to utilize applicant tracking software when hiring, as many companies are transitioning to a more digitally enhanced way of life. So, if you figure out how to get past an applicant tracking system, make sure the cover letter you send with your resume wows the recruiter.

We’ll go over how to write a cover letter that makes a great first impression on employers by clearly displaying your credentials.

what-to-include-in-a-cover-letter-protenWhat To Include In Your Cover Letter

A professional cover letter can be one page long and written in a simple, professional typeface like Arial or Helvetica with a point size of 10 to 12 points. Your letter should be single-spaced, left-aligned, and with one-inch margins.

Here’s a breakdown of the main sections for your cover letter:

1. Begin with a Header

Include your contact information, the date of your application, and the contact information of the recipient in this section. You can also place your address and phone number at the top of the page, just like you would on your resume. You can also include a few personal and role-specific details at the top of your cover letter – also like any formal letter heading.

2. The Right Salutation Is Important

If you don’t know who is reading your application, use a gender-neutral welcome such as “Dear [first and last name],” Your cover letter might alternatively be written to the employer’s or recruiter’s office.

Some common greetings include:

  • Dear Hiring Manager
  • Hello Ms. Jane
  • Dear Mr. John

3. Craft Your Opening Statement

Specify the job role for which you’re submitting your resume for and also where you found the job ad in the opening paragraph of your letter.

Describe why you’re interested in the role and the company so the recruiter sees you’ve done your homework and are serious about the chance.
Briefly describe your major experience or qualifications that qualify you for the position.

Because the initial section of your cover letter is also the recruiter’s first impression of you, you must make an immediate and straightforward appeal to that person.

4. Compose The Middle Section

Include any notable achievements, skills, or talents that distinguish you from other candidates for the position in this section. The second paragraph should include a brief summary of your relevant job experience.

Pay close attention to the job description’s keywords and incorporate those that you recognize into the body of your cover letter.

Focus on one or two, and provide specifics about your achievements, including quantifiable data. Remember that your resume should just include details from your most recent one or two work experiences.

5. Your Closing Notes

Rather than reiterating information from your CV, elaborate on past history or events that show your suitability for the post. If you are changing careers, this is an excellent time to discuss your transferrable talents or relevant work experience.

Concentrate on examples that demonstrate the skills and competencies listed in the job description.

6. Don’t Forget Appreciation Texts 

Make your cover letter conclusion brief and to the point, while expressing your eagerness to learn more about the organization’s future goals. Based on how long the body of your cover letter is, you can give a concise summary emphasizing how well you fit the job.

If you’ve gone over the required length for a cover letter, which is around 300 words, signing out with simply your signature is .

Related: How To Create A Great Resume – Confessions Of A Recruiter

what-to-include-in-a-cover-letterHow To Turn Your Resume Into A Cover Letter

If you’ve already written your cover letter but aren’t sure if the structure is right, there are a few online cover writing tools that can assist you.

Simply use an online resume maker to choose from a number of templates.

The question forms in cover letter builders are specially designed to collect important information. The algorithm then evaluates your responses and generates a customized cover letter for you.

Last Notes..

According to statistics, a skilled recruiter reads a résumé in roughly 6 or 7 seconds. Many of them would rather spend more time on the cover letter and base their selection on how they felt after reading it.

If you really want to make an impact on a recruiter or potential employer, learning what aspects to include in your cover letter and how to create a personalized cover letter is a good place to start.

If you want to optimize your CV or resume as well to ensure you start getting callbacks, then check out our article on essential skills employers are currently hiring for. 


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