The Complete Employee Onboarding Checklist for HR Professionals

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The process of hiring new employees is never complete without an effective employee onboarding process to properly hit the ground running.

In fact, onboarding occurs even before a new employee is hired by your company. Once the employee is hired, the process continues even after resumption. The amount of time required for a solid onboarding process varies by both job description and work environment. 

Whether you are hiring for a new role or replacing a departing employee, the first phase of onboarding begins as soon as you start searching for a new employee.

It is the stage at which you begin to prepare the physical surroundings aka work station. 

How long should Employee Onboarding last?

HR professionals generally agree that onboarding should take at least three months.

According to studies, organisations may boost employee retention by extending onboarding for the whole first year of employment.

What should Employee Onboarding include?

From preparing a comfortable working space to ensuring that all the necessary tools the new employee will need are in place, these procedures will ensure your new employee becomes productive as soon as possible.

So you can complete them ahead of time because they will be the same no matter who you hire.

Employee Onboard Checklist #1: Prepare the Physical Space

A comfortable work space should be prepared before a new employee starts working.

Is there an allocated office or desk? Ensure that it is clean and the locks are in place.

If they will be required to use an office phone or computer, it should be designated and set up.

Employee Onboard Checklist #2: Crosscheck the Necessary Tools.

Ensure that a computer is accessible and designated for your new employee by your IT department. Can you set up the computer right away, or do they have to sign for it when they first use it?

Confirm that the computer is configured with all of the software and access rights that the individual in this position will require.

If you do not intend to provide a computer for your new employee, then be sure to inform them on time so they can prepare accordingly.

Prefer to use an Onboarding Checklist?

Due to how important a solid onboarding process is to getting the best out of your new employee, it is usually best to use an employee onboarding checklist that is suited to your business. Luckily, our HR Advisory services can help you figure out the best onboarding process for your new employee.

However, if you prefer to do your employee onboarding in-house, continue reading to find more efficient steps for a successful employee onboarding process.

Employee Onboard Checklist #3: Obtain their Personal Data

Through the application process, ensure you acquire all the necessary data you need to create their company profile.

From a professional photo for the ID card to salary details and medical reports, collecting accurate data helps to avoid future errors.

Employee Onboard Checklist #4: Notify the Appropriate Departments

Submit the new employee’s name, title, reporting supervisor, and start date to Human Resources (HR), Payroll, Facilities, Information Technology (IT), and anybody else who needs to know.

Follow up with them to ensure that they are prepared for their arrival and onboarding.

Employee Onboard Checklist #5: Add New Employee to Distribution Lists

Ensure that IT establishes the appropriate email accounts and then adds the new employee to the email distribution lists they require.

You’s also want the new recruit to get relevant emails as soon as they start.

Employee Onboard Checklist #6: Departmental Onboarding

If you are hiring a new employee to join an active unit, the onboarding process will be tailored to the unit’s key performance indicators (KPI).

Notifying other members of the unit or allocating the new employee to another employee with a similar job might help calm the new recruit’s anxiety and help them settle in faster.

While some professions need basic onboarding approaches, some businesses choose to utilize a comprehensive onboarding process to ensure that the new employee understands all of the essential processes.

If you want to utilize the best onboarding strategies available, have a look at our performance management approaches, which are certain to give your new employees a boost.

Employee Onboard Checklist #7: Social Onboarding

From familiarizing with colleagues to completing the appropriate paperwork, creating a positive ambience can go a long way to help a new employee settle into the new work environment.

While hiring new employees is an inevitable process for businesses, controlling how it affects your organization’s productivity depends heavily on how fast you can integrate new recruits into your work processes. An effective onboarding process also creates room for any unique ideas the new employee might have to improve overall productivity.

Visit our HR Advisory portal and take advantage of the best hiring practices being used businesses in the 21st century.


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